Data Collection and use

Olga4CroydonSouth collects, processes and retains data for use in political campaigning and associated activities. We take our responsibilities in relation to data protection very seriously, and we are committed to placing the rights of individuals at the centre of how we collect, hold and process personal information.

As a prospective parliamentary candidate, Olga FitzRoy has a fundamental role in engaging with voters as part of the democratic process. Data protection law recognises that it is in the public interest for prospective representatives to collect and process personal information, including about political opinions in order to fulfil this important role.

We collect data in a number of circumstances, such as when:

  • You complete a form on this website.
  • You have a conversation on the doorstep or over the phone about your views.
  • You interact with us online, including on social media channels such as Facebook or Twitter
  • You register to support or sign up to volunteer for us.

Olga4CroydonSouth also collects and analyses a range of other information about you and the area in which you live, including the electoral register, publicly available data such as census information and election results, estimates and segmentations of personal information, information about whether our efforts to contact you in person or over the telephone have been successful, and survey data which you may have directly provided to us or a third party.

We analyse and use the data we collect in a variety of ways, and also combine them (sometimes referred to as “profiling”), in order to:

  • contact you to canvass your political support and ascertain your voting intentions,
  • communicate with you about policies, campaigns, events and opportunities to get involved,
  • understand what issues are most likely to be relevant to each elector and each area,
  • decide to whom we should send our campaign materials and messages,
  • choose which messages and content we put on the materials we send to you, or show you on social media,
  • allow us to estimate which way you might vote in elections and referendums, and how likely you are to vote at all,
  • help us understand in which areas, at which times of day, and with which people we should focus our campaigning efforts, and
  • inform the development of our policy position for future elections and referendums at every level.

We have a statutory right to some of this information as a prospective parliamentary candidate in Britain by virtue of regulations made under the Representation of the People Acts, the Political Parties Elections and Referendums Act, and connected legislation. The data we hold to which we do not have a statutory entitlement is data which is made available for use in a way that permits its use by prospective parliamentary candidates (for example census data, national land registry data, local election results, or data released through a Parliamentary Question or Freedom of Information [FOI] request where the data released in response to that question or request is not restricted from such reuse).

On some occasions, such as when you sign up to receive emails from us or agree to volunteer for us, we will collect, hold and process personal information on the basis of your explicit consent. You can withdraw this consent at any time. Please see section on “Your information rights” for more details.

In all cases we will be clear and transparent about how we use your personal information, only use it for the purposes for which it has been obtained and ensure that appropriate safeguards are in place to maintain its security.

You have a number of rights in relation to your personal information. Further detail is available in the “Your Information Rights” section of this policy.


Site registration and emails from Olga4CroydonSouth

When you register onto the site or subscribe to our emails, we may ask you for contact information (such as your name and e-mail address), geographic information (such as your postcode and constituency), other details about you and your interests with your explicit consent. This is used it to alert you to campaigns you may be interested in and events happening in your area.


Who we share your information with

We will never sell or share your personal information with other organisations for their direct marketing purposes without your explicit consent. We may share your data with third parties to perform services on your behalf and to help promote Olga4CroydonSouth by serving you advertisements and content online about our politicians, campaigns and policies we think you might be interested in.

Occasionally, in order to complete your request as outlined above, we may need to transfer personal information you submit to us to countries or jurisdictions outside the EEA.  In each case, we ensure that our suppliers provide adequate protection for the rights of data individuals in connection the transfer of their personal data. Currently, we expect all suppliers to use the standard contractual clause approved by the European Union or be subject to Privacy Shield scheme in the United States.


Personal information on children

We do not knowingly process any personal details from individuals under the age of 14 without parent/guardian consent. Details of under 18s are processed as part of their inclusion in the electoral register in the year they attain voting age, for membership purposes, or for other purposes defined prior to the data being submitted.


How we protect your information

Our website has security measures in place to protect against the loss, misuse or alteration of the information under our control.


IP addresses and log file data

The Olga4CroydonSouth site does not automatically capture or store personal information, other than logging the user’s IP Address or the location of your computer or network on the Internet, for systems administration and troubleshooting purposes. (If you are connected to the Internet you have an IP address, for example, an IP address might read “154.198.99.9”). We also use IP addresses in the aggregate to track which pages people visit in order to improve the quality of the site.


Cookies

A cookie is a tiny text file that is stored on your computer. Olga4CroydonSouth may use cookie data, on page website behaviour, and click through data from digital media to personalise your website experience. We may use cookies – including analytics cookies provided by companies such as Google – in order to tailor your experience on our site according to the preferences you have specified. However, we will only access the information that we stored in your cookie file. We will not access any information stored in a cookie placed by other websites. Our cookies do not contain personally identifiable information, other than your IP address, which itself is only very rarely enough to identify you as an individual. You can find out more in our Cookie Policy


Links to other sites

Our site contains links to other sites and servers. Olga4CroydonSouth is not responsible for the privacy practices or the content of such websites.


Data retention

Olga4CroydonSouth will only retain personal data for so long as it is required to meet the purposes set out in this privacy policy. Olga4Croydon South adheres to the Labour Party Information Governance Policy.


Your information rights

You have a number of rights in relation to your personal information and the opportunity to choose how it is used. You can:

  • Obtain copies of the personal information Olga4CroydonSouth holds about you (known as a “subject access request”)
  • Request that Olga4CroydonSouth corrects or update personal information we hold about you
  • Ask that Olga4CroydonSouth erases or restrict the way in which we use your information. This includes asking that we do not process information relating to your political opinions.
  • Request that personal information you have given your consent for Olga4CroydonSouth to use is provided in an electronic format so it can be transferred to another data controller (also known as “data portability”)

We provide you with the opportunity to opt-out of receiving communications from us easily and promptly. Our unsubscribe requests are processed weekly, and other changes are processed twice a month.


Contacting us and further information

If you have any questions about our privacy policy, our use of personal data or if you wish to exercise your rights in respect of your personal information, please contact us at olga@olga4croydonsouth.com

Olga4CroydonSouth adheres to the Labour Party Information Governance Policy.

As of 1 April 2019, the Data Protection (Charges and Information) (Amendment) Regulations 2019 exempted processing of personal data by members of the House of Lords, elected representatives and prospective representatives. Olga4CroydonSouth is the personal campaign of Olga FitzRoy as the Labour Party PPC for Croydon South and is so is included in this exemption and not registered with the ICO.

Olga FitzRoy is Olga4CroydonSouth’s Data Controller and Data Protection Officer, she can be contacted directly by emailing olga@olga4croydonsouth.com or writing to:

Olga FitzRoy
179 Chipstead Valley Road,
Croydon South
London
CR5 3BR

You have the right to raise any issues or concerns directly with the Information Commissioner’s Office.